![]() ![]() Employees could elect to receive paper wage statements at any time.The DLSE wrote that the employer's practices described in the letter were compliant because: Thus, in 2006, the California Department of Industrial Relations Division of Labor Standards Enforcement (DLSE) issued an opinion letter about the circumstances under which paperless statements would be compliant with state law.Įssentially, the DLSE said, employees must be able to easily access electronic statements and convert them into hard copies at no expense to workers, Sarchet explained. Under California law, pay statements must be issued in writing and deductions made from wages must be recorded "in ink or other indelible form." As more businesses began going paperless and employees opted to receive their pay by direct deposit, employers weren't clear on whether electronic pay stubs complied with the labor code. If employees in California say they want their wage statements on paper, employers must provide hard copies, said Bruce Sarchet, an attorney with Littler in Sacramento. Nine specific items on pay stubs, and the Healthy Workplace Healthy Family Act added paid-sick-leave accruals to the list.Įven if employers comply with all 10 elements, they can still find themselves in legal trouble if they don't make it easy for workers to access and print copies. In a digital world, many employees no longer receive physical paychecks that they take to the bank to deposit-but California workers still must have free access to paper copies of their itemized wage statements.Ĭalifornia Labor Code Section 226(a) requires employers to include Read the first part here and the third part here. This installment addresses recommended practices for businesses that provide workers with electronic pay stubs. To sign up for our all-in-one paperless time tracking and payroll software solution, FingerCheck360, visit our official website or call our sales team at 1-80 for more information.This is the second in a three-part series of articles about California wage statement laws. When it comes to managing your company payroll, going paperless could be the best decision you make for the future of your company. Among paperless payroll’s many benefits are increased convenience, accessibility, and security. Having all your employee payroll data stored electronically helps you conduct business in a mobile environment for faster results. Paperless payroll offers employees 24/7 access to online pay stubs, and with options like direct deposit, employees never have to come into work on a day off to pick up a check. Who wants to deal with paper pay stubs? Instead of appointing someone to pass out pay stubs on payday, have your employees log into their accounts to view their pay stubs. Employee payroll data is securely backed up and available online. Reduce search timeĮmployees will no longer spend valuable company time hunting for data through filing cabinets and folders. Cut down on paper and waste in the office and promote your business as being eco-friendly. Paperless payroll isn’t only beneficial to you - it’s beneficial to the environment. State and federal tax filings and payments are no longer a burden, as payroll software solutions automate these payments so that you are always compliant. Not only will you save on reduced business costs, like print, toners, ink cartridges, etc., you can also increase the usable space in your office by eliminating filing cabinets. Paperless payroll benefits your business in a number of ways. When it comes time to work with your accountant for tax preparation, they’ll thank you for saving your business’s payroll data electronically. Whether you’re by a computer or only have your smartphone, you can ensure that payroll is always processed on time. ![]() Paperless online payroll offers you the ability to process payroll on your own time, from any device. Imagine having the flexibility to process payroll right from your phone. Digital timesheets can be easily shared with any organization you wish in virtually no time at all. ![]() ![]() If your business spends time printing, faxing, or phoning timesheets to a payroll provider, you’re losing productivity due to mindless tasks. Payroll records never need to be physically retained (get out your paper shredder!), as documents can be retained online and instantly made available for as long as you want. Paperless online payroll stores all of your employee payroll data in one easy-to-access place. From time tracking to payroll, nearly any business service can now be self-managed completely online. The benefits of going paperless in managing your company payroll are many – here are ten: 1. Through the power of cloud computing technology, businesses can now internally manage tasks by tapping into web-based business solutions to access data, resources, and tools. ![]()
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